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Child Photography and Sharing Images Policy

Harmony at Home Child Photography and Sharing Images Policy

It is important to be aware of child protection, data protection and safeguarding when taking photos or filming children at events and activities. This photography policy is to ensure the correct use of images of children and young people that may be used by Harmony at Home franchisees and employees in publications, websites, social networking sites and anywhere else. This policy has been written to help children, parents, staff, volunteers, and anyone else to understand how photographs can be taken and shared more safely.

The purpose of this policy is:
• To protect children and young people from the misuse of photos and videos.

We will seek to keep children and young people safe by:
• Not using children’s names in photograph captions. If a child is named, we will not use the photograph.
• Using a parental permission form to obtain consent for a child to be photographed and videoed.
• Obtaining the child’s permission (if they are old enough) as well as their parent to use their image.
• Only using images of children in suitable clothing to reduce the risk of inappropriate use. Some activities, for example swimming, present a much greater risk of potential misuse.
• Not using images accompanied by personal information, such as the name of a child and their hobby, their school name and so on. These could be used to learn more about a child prior to grooming them for abuse.
• Ensuring that all professional photographers and or press who are invited to events also adhere to this policy and our Safeguarding Policy.
• Ensuring that Photographers are not allowed unsupervised access to children.
• Ensuring that Photography sessions do not happen outside the event or at a child’s home.
• Wherever possible we will use stock photography with a commercial license.

Seeking consent for children and young people
Children should always be consulted about the use of their photograph and given the opportunity to refuse. This ensures they are aware that the image is taking place and understand what the picture is going to be used for. This should be recorded on a child’s permission form.
For young people under 18 you must have parental consent to use an image for any promotional purposes. Make sure parents and carers are aware of this photography policy. Parents must sign a consent form and or a model release form for use of their child’s images and a copy must be kept of this indefinitely.

Storing images securely
Images or video recordings of children must be kept securely. Hard copies of images must be kept in a locked drawer and electronic images should be in a secure encrypted protected folder with restricted access including passwords. Images should not be stored on unencrypted non-password protected portable equipment such as laptops, memory sticks and mobile phones. Avoid using any personal equipment to take photos and recordings of children and use only cameras or devices belonging to the professional photography or company.

Right to be Forgotten
When asked by the subject for its removal, we will erase (or blur the face) copies of images of children stored and or in use on our computers, websites, and marketing literature where possible, following the guidelines set out by the Data Protection Act.

We are committed to reviewing our policy and good practice annually.

This policy was last reviewed March 2018

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